A wedding planner is an individual who helps with the organization, planning and execution of a client’s wedding. Weddings are very important events in most people’s lives and thus, weddings are also prone to being very costly. As such, individuals who want to organize and plan a wedding on a budget should consider hiring a wedding planner. The role of a wedding planner varies depending on the type of services offered. If you are just starting out in wedding planning, a general wedding planner will be able to assist you with basic services such as coordinating seating arrangements, helping with guest lists, shopping for wedding supplies, coordinating venue reservations and bookings, etc.
A wedding planner can also specialize in one or more aspects of wedding planning. If you would like to have a more hands-on involvement in the planning process, you may want to hire a wedding planner who can provide assistance with details such as choosing a unique and meaningful wedding vendor. The most common vendors are caterers, florists, photographers, musicians, bakeries, cake makers and wedding party suppliers. When choosing a vendor for your wedding, it is important to choose a vendor who will charge you a fair price with quality products.
As the bride and groom work through the wedding planning process together, it becomes easy to miss some details. As a result, the vendors take care of these tasks and take their fair share of the overall responsibilities. Some tasks that the wedding planner should do include scheduling service calls between the vendors and the bride and groom, scheduling service calls and appointments for the groom’s staff, preparing seating charts, purchasing wedding invitations, assisting the groom with his administrative duties during the wedding planning process, researching appropriate wedding invitations, and making sure the budget fits. Another duty of a wedding planner is to make sure that all vendors meet all of the wedding planning requirements such as having liquor served at the reception. Some other duties, the planner should handle include ordering the flowers, wedding cake, photographer arrangements, renting chairs for the reception, getting the guest list ready, setting the rules for the wedding day, and making sure the cake has been decorated and the food is prepared.
Another task that the wedding planner should be able to handle is coordinating hotel room reservations. Some brides and grooms are able to do most of the hotel room bookings themselves, while others may need assistance with this process. If you need assistance with hotel room reservations, you may want to coordinate with the reception planning company or you can hire another wedding planner to help with this task.
When planning your wedding party and wedding reception, you will also want to coordinate with vendors to make sure you have enough entertainment for your guests. Some of the people you will need to coordinate with include wedding vendors, limo companies, musicians, photographers, bakeries, and even florists. The last two tasks are particularly important to the unruly guests that will show up at your wedding party. Without making sure these vendors are properly booked or working with the right people, you could find yourself with lots of problems on your hands.
There are many things that wedding planners can do to alleviate any stress you may feel about any aspect of the big day. Even if you hire a wedding planner to manage everything for you, it is still highly advisable that you coordinate with your vendors in some way before the big day. This way, you can avoid conflicts later on. You will also be able to stay up to date with all of the details of the wedding and the vendors will know what needs to get done.